African Journals Online
African Journal of AIDS Research

Instructions to authors…./ Instructions aux auteurs….

The Journal comprises refereed papers and research notes as well as book reviews dealing with topics related to HIV/AIDS, which contribute to the discipline in an African context. Papers may report the results of a specific investigation, may be speculative in nature, or may review the literature and trends in a particular field.

Editorial Policy:

Submission of a manuscript implies that the material has not previously been published, nor is it being submitted elsewhere for publication. Submission of a manuscript will be taken to imply transfer of copyright of the material to the publishers, NISC. Contributions are accepted on the understanding that the authors have the authority for publication. Material accepted for publication in this Journal may not be reprinted or published in translation without the express permission of the publishers, NISC.

Before submitting a manuscript authors should peruse and consult the Harvard Style of Referencing Published Material (including Electronic Information). To qualify for peer review, manuscripts must be written in clear English (UK style) according to our instructions. Typescripts not so prepared will be returned to authors for revision before they are sent to referees. Manuscripts and figures must be submitted as typescripts as well as in electronic form.

Typescripts must be presented on one side only of A4 paper, with 25mm margins on all sides of the sheet and in 1.5 line spacing without columns. All pages must be numbered sequentially, including the title page and those containing the references, captions for figures, tables and figures.

The original manuscript and three good quality photocopies must be submitted to:

The Editor, Dr. Kevin Kelley,
African Journal of Aids Research,
CADRE (Centre for AIDS Development, Research and Evaluation)
Institute for Social and Economic Research
Rhodes University
PO Box 94
Grahamstown 6140
South Africa

Tel: +27 (0)46 6038553
Fax: +27 (0)46 6224032
email: [email protected]

Final manuscripts must be submitted on computer disk (text as well as figures) as well as two printed copies. SI units should be used throughout. The period (.) must be used as the decimal indicator, and spaces must appear before the third digit to the left of the decimal point (e.g. 1 234.5678g).

All pages must be numbered consecutively. The typescript should be arranged using the following order:

–a) Title:

This should be brief, sufficiently informative for retrieval by automatic searching techniques, and should contain important keywords. Names of taxa are to be used without author citations.

• (b) Author(s): Names should be preceeded by initials only.
• (c) Address(es) of Author(s): The authors’ respective addresses where the work was done must be indicated. The address for an author for correspondence (if different) must be indicated. An e-mail address for the corresponding author must be provided.

Abstract page

– (a) Abstract: This must be a concise statement of the scope of the work and the principal findings. It must not exceed 150 words. It should summarise the information presented in the paper but should not include references.
– (b) Additional index words: Up to five additional index words which are not included in the title must be listed in alphabetical order for retrieval purposes.
Introduction

This should outline the problem in general and clearly state the study objectives. References to previous works are only desirable if they have direct bearing on the subject of the paper. A detailed review of the literature is usually inappropriate.
Intermediate section

Owing to the different types of papers that might be published in the Journal, no single standard arrangement of intermediate sections can be prescribed as this will depend on the nature of the paper. Typically the intermediate sections will be Procedure, Results, Discussion (may be linked to Results), Conclusions (may be linked to Discussion), Acknowledgements (may include funding agencies or academic institutions, must be concise and may be omitted). Headngs must not be used in Research Notes.
References

List alphabetically, according to first author. Use full journal titles:
Bennett H, Gunter H & Reid, S. 1996. Through a glass darkly: images of appraisal. Journal of Teacher Development, 5 (3) October, pp.39-46.
Conference on Economic Crime, 2nd. 1977. London School of Economics & Political Science. 1980. Economic crime in Europe. Leigh, LH. (ed.) London, Macmillan.Fragile Earth, 5. 1982. South American wetland: Pantanal. Henley on Thames, Watchword Video,[video:VHS].Holland M. 1996. Harvard system [Internet] Poole, Bournemouth University. Available from: <http://bournemouth.ac.uk/servicedepts/lis/LIS_Pub/harvardsys.html>  [Accessed 22 August, 1997].

Tables

Each table must be accompanied by an appropriate stand-alone caption. Data may not be presented in both tabular and graphical form. Tables must be planned to fit the page vertically with a printed width of either 80 or 175mm. Tables may include up to five horizontal lines but no vertical lines.

Figures –

High quality originals must be provided. They must be prepared separately on white A4 paper. Captions must be brief yet explanatory, and must be typed on a separate sheet at the end of the manuscript. The legend must form part of the figure and not the caption, and must be positioned horizontally across the top of the figure. Graph axes must state in lower case the quantity being measured, followed by the appropriate SI units in parenthesis. Figures must not repeat data presented in the text or tables. Figures should be planned to appear with a maximum final width of either 80 or 175mm. Lettering must be provided by the author(s); freehand lettering is not acceptable. Letters, numbers and symbols must appear clearly, but not oversized. Lettering must be in an unserifed font, e.g. Arial. It is recommended that one uniform size be used throughout the manuscript. Complicated symbols or patterns must be avoided. Graphs and histograms should preferably be two-dimensional and scale marks (turning inwards) provided. All lines (including boxes) should be clear, but not too thick and heavy. Line artwork (including drawings and maps) must be high-quality laser output (not photocopies). The use of greytones should be avoided; pattern textures should rather be used. Photographs should be excellent quality on glossy paper, with clear details and sufficient contrast. In addition to the print versions, illustrations, including all graphs and chemical formulae, must be submitted in electronic format, e.g. tif, gif, jpg or eps, with each figure saved as a separate file. The source file of each graphic should also be included; we favour dedicated illustration packages over tools such as Powerpoint and WordPerfect graphics although Excel graphs, correctly sized, are acceptable. It is important to indicate with your submission the software package(s) used for all files supplied. The cost of printing colour illustrations in the Journal will be charged to the author.

Referees:

All manuscripts are critically reviewed by at least two referees on whose advice the Editor accepts or rejects contributions, or returns same to authors for revision. Authors will receive 25 free reprints. Reprints in CD-Rom format can be purchased from the publishers, NISC